Nomination & Election Guidelines.
Rules of Association 51-54 identifies the outline of the Nomination and election requirements.
However some aspects of the nomination and election process require further clarification,
especially considering the availability of electronic media usage.
For transparency and accountability to the membership, the following procedure is recommended
going forward to operate within the ANARE Club Rules of Association.

Nominations are called for over a two week period in June each year.
1. Nominations are submitted via the ANARE Club online forms that include a Proposer and
Seconder. Notification of a Nomination receipt is provided to the Secretary and current National
Council.

Note: Online submission via the Club electronic form ensures eligibility of all parties – Nominee,
Proposer and Seconder by being enmeshed with the Club membership database.
Note: This process also provides transparency of the Nominations received, without displaying the
actual positions that have been nominated for until the close of Nominations.

2. Nominations for the actual positions are not viewed or accessed until the close of Nominations.
This avoids undue influence being brought to bear on in-demand positions prior to the closure of
Nominations i.e positions in which more than one person has nominated for is not disclosed to
anyone until after nominations close.
In fact, R of A 54 (1) and (2) requires that a ‘Returning officer & two scrutineers” are selected in
advance of Nominations closing, who are not involved in any ballot.
IT manager is responsible to deal with IT issues.

At the Close of Nominations-

All Nominations i.e Nominated positions, Proposer, Seconder and the Nominee statements are
announced to ALL the membership via electronic means.

The current National Council then determines if an election is required in accordance with the R of
A 52-54.
Should individuals nominate for more than one position the priority for elected positions are
President
Secretary
Treasurer
Vice President then
Ordinary Councillors.
Election to a higher priority position drops that Nominee from eligibility to the lower priority
positions.

Elections (ballot), if required, may be handled by an external electronic provider.
Note: Under Consumer Affairs legislation the minimum of elected officers in an Incorporation is a
Secretary (or combined Secretary/Treasurer) should insufficient nominations be received for other
elected positions.

Elections (ballots) need to be held either completely prior or completely after 28 July to ensure the
validity of the member vote i.e fully within the 4 week lapsed member period or completely after
the 4 week period for members who have not renewed subs by 30 June, but remain valid to vote
until 28 July.

Recommendation – That these procedures are approved and displayed on the Nominations page of
the website for transparency and guidance.
Denise Allen 7 Sept 2025.
Approved by National Council 13 Dec 2025 meeting